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Share certificates issued by the companies to shareholders are often misplaced or lost due to certain unforeseen circumstances. The loss of original share certificates can cause a loss of investments for the shareholders. In that case, a lost share certificate will act as proof of ownership of a share in a company.
To solve this issue, according to the Companies Act 2013, under Section 46, a duplicate share certificate is issued. You are also required to read Rule 6 of the Companies Rules, 2014, if you have misplaced or lost the original share or investment certificate.
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Companies or financial institutions issue share certificates to a person to certify that the person becomes a registered owner of the company’s shares from the date of issue. It is prima facie evidence of your investment in the company’s shares and proves your ownership.
The loss or misplacement of such share certificates can cause the failure of recovery of your investment. Working with a sound financial firm like Infiny Solutions will enable you to generate a duplicate share certificate from the company.
If you have lost your share certificate, you need to follow these steps —
Inform the company about the lost or misplaced shares immediately.
You can either send a letter to the company’s address or email them about your lost certificate.
You must communicate the details of the misplaced or lost share certificate, such as name, folio number, share certificate number, and address.
The process of issuing duplicate share certificates for physical share certificates is quite complex and very often requires professional help. Infiny Solutions will enable shareholders to recover their investments by following a structured process.
Sound firms like Infiny Solutions will sail you through the entire process of issuing a duplicate share certificate. The process involves —
An application will be sent to the company, following which its board of members will decide whether to give consent or not.
After giving consent, the company or financial institution will scrutinize your documents. The company will take around 4-6 weeks to issue a duplicate share certificate.
Without the help of reliable firms like Infiny Solutions, it is often impossible to pass the scrutiny checks of companies, especially when handling intricate issues like obtaining a duplicate share certificate. The process requires knowledge of various acts, rules, and forms that can be found only in sound legal and financial firms.
What are the documents required?
Latest update regarding physical share certificates in India
The Ministry of Corporate Affairs (MCA) of India has extended the deadline for private companies to convert physical share certificates into electronic form to June 30, 2025. This move aims to enhance transparency and efficiency in shareholding management. Physical share certificates are being phased out and must be dematerialized before transfer. Listed companies are required to operate shares via demat only, except for certain succession cases. SEBI now mandates online mechanisms for lost share certificate recovery online IEPF, and any transfer or succession certificate for shares must be completed through electronic records and demat processes. Non-compliant companies and shareholders are urged to act before the deadline.
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The rules for the issue of duplicate share certificates are to provide evidence of the lost share certificate, publish a general notice in the newspaper if required, and file an indemnity bond with the company. As per the Companies Act 2013 and recent MCA notifications, listed companies must issue the duplicate within 45 days from submission of documents, and unlisted companies within 3 months. Electronic processes are also encouraged for lost share certificate recovery online IEPF, especially for dematerialized shares.
The process of applying for a duplicate share certificate includes several steps. Firstly, you must provide information regarding the loss of your physical share certificates to the company. Secondly, a duly filled indemnity form should be submitted, and thirdly, you must provide identity proof. A police FIR is required for the loss of a share certificate, along with an affidavit as per the law. For succession or transfer issues, a Succession Certificate for Shares may be relevant for the claim.
After the completion of all the necessary formalities and verification, generally, 15 to 30 days are taken to issue a duplicate share certificate. As per the 2025 rules, listed companies must issue within 45 days, and unlisted companies within 3 months of application as per statutory timelines.
Depending on the policy of the company, the cost of issuing duplicate share certificates may vary. You will also need to bear legal costs, processing fees, and the cost of public notice, if necessary. The Companies Rules cap company fees for a duplicate share certificate at Rs. 50 per certificate, plus actual out-of-pocket expenses for investigation/document verification, as per updated guidelines.
Yes, the company needs to stamp the duplicate share certificate as “Duplicate Issued” to indicate that it is a replacement of the original lost share certificate. As per the latest law, this must be printed or stamped in block letters on the share certificate, with entries documented in the company’s register for renewed and duplicate share certificates.
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