On July 2, 2025, the SEBI (Securities and Exchange Board of India) issued a circular, thus opening an exclusive six-month window. If you are an investor, this special window for physical share transfer by SEBI is your golden opportunity to re-register transfer deeds of physical shares.
This includes shares that were lodged on or before April 1st, 2019, but were rejected, returned, or stayed unprocessed due to a lack of documentation. These securities, once re-registered, will be transferred in demat form. This comes in handy when it comes to protecting investors’ rights: enjoy the ease of investing.
What Is the Special Window for Physical Share Transfers?
As mentioned before, the special window is an exclusive, temporary arrangement that is a literal boon for you and other investors in India. The reason? Well, it allows investors in India to resubmit transfer requests for shares they once tried to move in physical form but couldn’t (due to documentation issues).
If you had tried to transfer your physical shares before April 1st, 2019, with no luck, this chance can turn the tide. You get to regularise your old transfer deeds. However, all such shares will now be credited only in an electronic form.
Who Is Eligible?
You are eligible for this window if:
- You had submitted a transfer deed before April 1st, 2019, and the request was revoked, returned, or simply left unprocessed due to a lack of complete and correct documents.
- Your request is still on the pending list with the listed company or its RTA (as of July 2nd, 2025).
In simpler terms: You tried transferring physical shares before the April 2019 cutoff. However, you failed due to paperwork or procedural issues. This makes you eligible to re-lodge them under this window.
Important Dates and Deadlines
Window Open: July 7, 2025 (Monday)
Window Closes: January 6, 2026 (Tuesday)
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Checklist of Documents
Wishing to re-lodge transfer deeds within this six-month window? You need to keep the following documents handy with you:
- Original Share Certificate(s): This refers to the physical certificates of the shares you wish to transfer.
- Transfer Deed/Form (SH-4): This is the transfer form that you had previously used. If you’ve already got it filled up, double-checking for any corrections would be a smart move.
- Demat Account Details: A valid demat account is a must, and for that, you need to include your account number: a recent Client Master List (CML) from your Depository Participant is also required.
- Client Master List (CML): You’d require a certified document from your DP showing your Demat account details. It’s essential, especially for verifying your electronic account.
- KYC Documents: These are the basics. Keep your PAN card copy, address proof, and other documents as requested by your RTA.
Remember, your shares will no longer be issued in physical form. Once your documents are accepted, the shares will be transferred directly to your Demat account. This makes having a Demat account a necessity.
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How to Re-Lodge Your Transfer Deeds
- Confirm Your Eligibility: Before you proceed, cross-check your eligibility. Make sure that your transfer deed was submitted before 1st April 2019 and was rejected or returned. If you tick the boxes, proceed.
- Rectify Documents: Complete or correct the transfer deed and enclosures. Make sure the names, folio number, and signatures match the share certificate.
- Include Demat Details: Enter the Demat account number on the transfer form or covering letter. Including a recent CML as proof would be helpful, too.
- Send to RTA: Send all of the documents to the Registrar & Transfer Agent (RTA), or send it to the listed company’s share transfer department, if there is none available. You will find the RTA contact information: Numbers, the company’s website, and listings/financial reports.
- Follow Up on Application: Once submitted, follow up with the RTA. Keep scanned copies of your paperwork and possibly use a courier service with tracking.
Act now: gather your share certificates and transfer form today. Need help? Infiny Solutions can help you get your shares back.
Demat Account Requirement
To dematerialise shares, it is indispensable to have a Demat account. The reason? Well, SEBI will not allow physical shares to be issued for any requests re-lodged during this time.
If you don’t have a Demat account already, you need to go and get your account opened with a SEBI-registered Depository Participant (DP) (like NSDL or CDSL). After the Demat account has been opened, download your Client Master List (CML) and submit it with the fresh corrected transfer deed.
This is the only way to be able to claim shares from the legacy transfer deeds to be dematerialised post the special window period. Hurry to meet this requirement.
Contact Infiny Solutions
Do you need help collecting or recovering your physical shares or opening a Demat account?
Contact Infiny Solutions: your trusted partner in SEBI compliance and documentation. Our great team, as experts in this area, will help you get your old transfer deeds regularised quickly and easily.
FAQs on Old Physical Share Transfer SEBI
What is SEBI’s special window for physical share transfers?
Who can apply under this special window?
How do I re-lodge my physical share transfer deed?
Will my shares remain in physical form?
What documentation is required?
- SH-4 form (duly signed)
- Original share certificates
- PAN card copy
- Proof of address
- Any corrections highlighted by the RTA
What are the key deadlines?
- Start Date: July 7, 2025
- End Date: January 6, 2026
- Demat Request Deadline: Within 90 days from the Letter of Confirmation date.
How will RTAs and companies publicise this window?
What if I miss this extended window?
How do I keep track of my application status?
Where can I download the official SEBI circular and Annexure-A?
- SEBI Circular PDF: Download
- Annexure-A format: Included in the circular PDF.
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